- Attendees
- Rick Nelson, Russ Brown, Ko Nakamura, Mike Mayer, Bill Reed, Reinhard Rosch, Bob Einarsson, Perry Pavlovic, Andre Demers, Wayne Getchell, Rosalind Reid, Gail Todd, Jim Stevenson
- Location
- Perry’s office, 1749 Woodward Drive
- Club activities: Bob Einarsson
- Bob presented a summary of the club activities for the last season
- Details in the attached presentation, but major points are summarized below
- Membership:
- last season was 1354 total (915 adults / 439 children, 51 exec and volunteer non-paying)
- 2014/2015 membership was 1184 total
- Web site update:
- PowerUp fee structure ended up somewhat different from and more expensive than our initial understanding
- corrected charges are factored into event pricing for 2016/17
- desired web improvements:
- simplify the event SKU’s
- would like a content management system to totally replace our old ski web system, which is difficult to maintain and use
- improve PowerUp reporting
- generate and make available a confirmation list for events
- PowerUp fee structure ended up somewhat different from and more expensive than our initial understanding
- Tickets
- Tremblant: 1400 sold (1700 last season), profit of $1078
- Jay Peak: 29 sold (not sold last season), profit of $101.15
- Lessons:
- Note: costs to club (member subsidies) higher than planned due to higher than expected PowerUp fees)
- Camp Fortune: 184 (vs 243 previous season) cost to club $2186.49
- Vorlage: 11 ( vs 29 last season), cost to club $643.19
- Cascades: 1 (vs 10 last season), cost to club $5.56
- general discussion: Do we want to continue offering lessons at Vorlage and Cascades?
- Camp Fortune passes
- 18 Day, 11 Night, 9 Almost Anytime: net profit of $493.55
- Trips:
- 7 cancelled, including the weekend Quebec City trip (only 20 signed up)
- only 2 trips went: Tremblant (53) and Whiteface (54); trip profit was $234
- general discussion: trips may be more successful if planned trip list was available sooner
- Rick: can’t finalize pricing early (bus cost, etc.) but will plan to have a trip list ready for the Ski Show
- Bob presented a summary of the club activities for the last season
- Finances: Andre Demers
- end of season bank balance was $27,880, up $3300 from the start of the season
- there was some question if all of the 2015/16 season bills had been covered, and if funds and/or invoices for the Camp Fortune early 2016/17 registration last spring was included
- Executive for next year:
- except for treasurer, those holding executive positions last year are willing to stay on for another season.
- Bill Reed nominated Perry Pavlovic for treasurer, seconded by Rick Nelson. No further nominations, so Perry, it’s yours!
- the executive for 2016/17 is then:
- President: Bob Einarsson
- Vice President: Glenn Parsons
- Chairperson: Rick Nelson
- Secretary: Russ Brown
- Treasurer: Perry Pavlovic
- there was a question from the floor concerning term limits for executive members
- the limit is 3 years, not exceeded by anyone in the above list
- Additional Tasks:
- Andre and Perry will pick up the hill / store discount function from Liz
- Perry is looking after the club Facebook account
- Rick: will line up volunteers for the ski show
- Reinhard has membership cards ready to go
- ** Need someone to look after publicity and outreach to get new members
- How to find volunteers for club tasks?
- a general discussion came up with the following suggestions:
- create a tab on the club website that lists volunteer positions available and provides a means for contact
- include a volunteer job list in email blasts
- a general discussion came up with the following suggestions:
Meeting Adjourned: moved by Rick Nelson, seconded by Bob Einarsson